Minutes for Meetings held Monday 19th
October 2015 at 19:00 until 20:00 – Open Meeting in the Take5 Cafe Area and
20:00 until 22:00 – Closed Meeting at Brookside Central in the Blakemore Room.
Closed Meeting: Sarah Durnall, Fiona Moore, Barbara
Vandross (Part), Helen Fairweather, Steve Thayne,
Stuart Parr, Sam Smith, Rebecca Molloy, Arnold England and Nicola Anderson.
Closed Meeting: Tina Rogers, Gillian Bailey, John Trubshaw,
John Edwards, John Maguire, Angie Wilson and Rick Shaw.
There was a
general introduction for everyone in attendance.
The open meeting
focused on the activities of the Cre-Active Group,
which is organised and run by Nikki, Rebecca, Grant, Steve and Roxy.
The group were
told how the group came to be and how positive, even in it’s
early days, it’s being for the young and older residents alike.
sessions are proving popular with an average of 40 attendee’s creating arts,
music and creative writing.
have an initial theme, but, the theme can be expanded by the child’s
imagination or creative energy. On Sunday the group are using the Big bang Event as a general theme so that the children can
showcase their work whether through Art, Music or Writing.
The group talked
about their funding, they have been allocated funds, which they are hardly
using. A music library is in it’s infant stage and
already proving beneficial for the young aspiring musicians.
children is paramount to the group, current volunteers have attended a
Safeguarding Awareness course and are either DBS checked or in the process of
The group are
keen to be self-sustaining. There are various ideas for potential CIC
opportunities; for example:
- Music Library
- Artwork Sales
- Life Skills lessons – Hairdressing,
Nails, Dressmaking/Design, Script writing/Film making – the list is
The group talked
about working with the Police using restorative justice for children with
issues, for example, using the child’s time to restore graffitti
with creative art, using fly tipped furniture and restore it, the possibilities
The group talked
about linking their activities with the local schools for seasonal breaks like
Easter, Harvest (recently happened and was fabulous) and Christmas.
There are other
funds that can be accessed through the Borough and Parish Councils. The
councillors from both are keen to assist the group.
The group talked
about the visible response to their activities:
- Building positive relationships
between adults and children.
- Teaching listening skills and mutual
- Something for the children to look
forward too, giving them the medium to express themselves
- Through creative writing, the
children are able to express themselves or write about the things that
was discussed, the Cre-Active group have enabled the
children to express their ideas openly and are in a position to investigate and
empore them to make their ideas a reality.
expressed ideas for funding:
- Drum Kit and Repair Kit – £400
- Guitars for left handed children
- PA system – £700 – £800 – could be
used in the CIC idea
- Skills for Bid Writing
- Disposable “CSI Suits” to protect
clothing on the graffitti projects
- Laser projector – Cinema projection
“thingmejig” – £300 – Community Chest
It was suggested
that shared resources could be found from othe Big
local groups, for example York, teaming up with Madeley
Council and Abraham Darby School who have an excellent music program. Dance
classes, street dance etc.
Meeting – Minutes
as per Agenda
Minutes from the
meeting held on 21st September were approved with the amendment of adding
Arnold England to the attendee’s list. With 2 things still pending on the To Do List:
- DBS Checks costs – Sam/Gillian
- Arts/Music Sub Group minutes to be
forwarded by Sarah Durnall
Networking Event – 17/10/2015 – It
was agreed that the event was both beneficial and a success. Notes from the
meeting are attached for all to see, these have been forwarded to all attendee’s with the invitation to join The BIG Chat Facebook
page as created by Nikki Lane, a forum for our groups to communicate and talk
about the good and the bad. It’s appropriate for it to be documented that Take5
Cafe, Telford Bikes and John Trubshaw’s presentation
were the stars of the day – above and beyond inspiring attitude. Thank you.
country-wide networking events that could be beneficial, transport, childcare
costs are met. Something to think about.
Update – Again thanks to
John for his hard work. Ideas to be addressed at the next meeting.
Local Insurance – Further insurance quotes have been requested
from Zurich, Access Insurance and Morton Michel. At the minute:
- Aviva – Annual – £1,047.01
- Aviva – 3 Year Binding Agreement –
This is an
on-going project to be discussed at the next BBL meeting. The additional quotes
are a necessity for transparency.
for Volunteers/Partnership Members – Gillian
is going to investigate and do a costing report. This will be carried onto the
Brookside Big Local Co-Ordiantor Role – Gillian
has submitted a draft formal specification of this role – attached. Line
Managed by Gillian/LTO. Report to Partnership, any other duties as required,
flexible – unsocialable hours, evening, weekend work etc, member of the community of possible, a job created for
the community not a person. Initial funding for 3 years with the applicant
looking to self-sustaining the role. This role has been agreed and endorsed.
– The date has been
decided for Monday 2nd of November from 16:00. A large to do list mentioned
below. Please CC all involved with any emails. The Flyer created should be
added to BBL Website/Facebook Page as well as the local community and organiser
for BBL Partnership Members – There
is a two tiered system in place now. Members who are able to attend meetings
and assist with policy decisions and Members who can be part of the partnership
and achieve goals. (if I have worded this incorrectly I apologise), the aim for
BBL is for all to participate. Agreed procedures:
- Members have to attend three
meetings within a six month period.
This will be
added to the next meeting as further information/collaberation
Update – Please refer to
the Open Meeting Minutes, this amalagmates Health and
Well Being and the Environmental group.
Updates/Reports – Badger
Print have been chosen to provide 2,000 Post Cards, with amended contact
details at £108 inclusive of VAT. These will be posted in all doors including a
Brookside Community Chest/ Plan A5 leaflet with ammended
details, costs to be researched. For the interim, the Brookside Big Local Plan
will be printed as and when required.
- BIG Get Together – Videos of BBL events and interviews
to be shown at the event, this will show how BBL and the Co-Operative
Council are working together to achieve the same aims. Priorities and
Ideals will be on display, including; The BBL, BEG. Arnold and Tina will
hold a question and answer forum, it would be good for other Parish
Councillors to be in attendance for this as Sarah, Fiona and Gillian.
- Arnold brought up a car parking
project that we could all assist with.
Events – Please see
Dates/Events for your diary listed below.
Local Next “Suggested” Meeting – Monday
16th November– Open Meeting 19:00 until 20:00, Closed Meeting – 20:00 until
21:30ish at Brookside Central.
TO DO LIST
- Open Meeting – Helen to forward information
concerning assistance/funding from alternative groups.
- Open Meeting – Sam to cost protective clothing
(Disposable, SP Services, Boundtree do packs of
CSI suits – suggestion for you)
- Open Meeting – Arnold with the assistance of
Stuart, Gillian and Jackie to forward information on available environment
funding available and suggestions for “bid writing”.
- Open Meeting – The Cre-Active
Group to have written quotations for the equipment noted above.
- Closed Meeting – Childminding is a wee issue that has
to be addressed. (Just thought of this), Nicola to look for solutions for
this issue, working with respected childminder – Carol Rigby for ideas for
minders during the meetings. I’d appreciate John’s and Angie’s thoughts on
this – a cost that can be absorbed? To be added to the next Agenda.
- Closed Meeting – DBS quotes and ideas followed
through to next meeting.
- Closed Meeting – Annual Review – Helen to give an idea for pamplet/leaflet to Sam, Nicola to email Take5 Cafe
with regards to refreshments, Nicola to email Nikki/Cre-Active
Group with regards to a creative activity. Leaflets to be organised for
schools – 12 x 30 for Windmill, 9 x 30 for Holmer
Lake and 50 x for Nursery Children, arranged into packs for schools. The
vouchers to be distributed for free refreshments/creative activities at
the door of Brookside Central.
- Closed Meeting – Co-Ordinator Role –
Amendments to be
made as above – Gillian.
- Closed Meeting – BBL Membership – Nicola/Sam/Tina to work together on
attendance and format of general email to be sent to absent attendees.
Childcare, work commitments need to be taken into consideration.
- Closed Meeting – LTO Report – Re-Print with amended contact
details to be costed. These leaflets will be posted along with postcards.
DATES/EVENTS FOR DIARY
- 30/10/2015 – BIG Get Together –
Brookside Central – 09:30 – 11:30
- 30/10/2015 – Hallow’een
Disco – Brookside Central – 15:30 – 17:30
- 30/10/2015 – Pub Quiz – Brookside
Central – 19:00 – 23:00
- 14/11/2015 – Arts/Music Pre-Big Bang
Event – Brookside Central – 17:00 – 19:00
- 14/11/2015 – Big Bang Event – The
Windmill Primary School Grounds – 19:00ish onwards
- 2nd Nov 2015 – Local Trust Annual
Review – from 16:00
- 2nd Nov 2015 – Local Trust
Partnership Review – from 16:00
- 01/12/2015 – Christmas Gathering –
Brookside Central – 15:30 – 17:30
- 03/12/2015 – Winter Wonderland –
Brookside Central – 15:30 until 17:30
- 10/12/2015 – Christmas Fair –
Brookside Central – 15:30 until 17:30